Emotional Intelligence in Leadership

 

Leadership is generally challenging, requiring as it does constant adjustment to a changing and often ambiguous environment. The bar is set considerably higher for those with a lower than average emotional intelligence quotient, (EQ). An impressively high intelligence quotient or IQ can only take you so far – if you can’t bring others along with you on the journey, a lynchpin of leadership, you are unlikely to succeed as a leader – emotional intelligence is the critical difference.

In a recent article by the hugely interesting Dr Travis Bradberry listed Eleven Signs You Lack Emotional Intelligence; to summarise the key elements: –

  • You are easily stressed
  • You find it difficult to recognise and describe your emotions
  • You don’t know your triggers
  • You are easily offended
  • You don’t get angry
  • You find it difficult to assert yourself
  • You come to assumptions quickly and defend them vehemently
  • You hold grudges
  • You hold on to mistakes
  • You feel misunderstood

 

 

If, like almost 50% of the population, your EQ is lower than average, or indeed, if you score well and simply want to improve your ability to understand and connect with others, the good news is that our emotional intelligence is not fixed – recognising one’s low EQ is the first step in taking action improve it, become a better leader and probably get more out of life generally.

Here are some tips to improving your EQ: –

 

  1. Recognise and name your emotions

Instead of suppressing your emotions become aware of the way you are feeling – acknowledge it to yourself and namethe emotion – “I feel angry/frustrated/upset/excited” – by doing this we improve our self-knowledge, are better able to recognise feelings in others and understand better the messages we might be sending out.

 

  1. Know your triggers

Observe the things that create an emotional response within you. Once we are aware of our triggers we can anticipate our knee-jerk reaction and be aware that we might be about to react illogically/inappropriately. This gives us extra time to consider what reaction, (if any) serves us best in the current situation.

 

  1. Engage fully

Pay full attention to others in your interactions. Stephen Covey came up with the adage “listen to understand” – what marvellous advice! Too often we are waiting to the opportunity jump in with what we have to say, instead of concentrating on what is being said. In this way we fail to appreciate the full content the other person is trying to express. We are most of us guilty at some point of failing to be fully present in an exchange – perhaps checking a text message, thinking of the next thing on our agenda or even thinking we know what is about to be said. By giving our full attention not only do we actually understand more, but we make the other person feelunderstood, which builds trust leading to greater disclosure and therefore better co-operation/team working.

When delivering, think about your message from the perspective of your audience and frame your points in a way that can be understood by them – what is their preferred style – direct/with humour/high level/detailed? If someone likes a high level outline, you are unlikely to reach him/her if you dive straight into the detail – a little like speaking Swahili to an Italian speaker – they simply won’t understand.

 

  1. Develop a sense of curiosity and suspend judgment

Curiosity is a playful and joyous thing – it leads us to wisdom. Rather than assuming that you recognise the situation and therefore know the answer, be open-minded and think through what the underlying causes/motivations/triggers might be. This applies to both seemingly positive and negative situations – some we might wish to replicate, while being curious about the negative might help us to prevent such episodes in the future.

By judging too quickly we miss a huge opportunity, as we are foregoing some of the relevant information available to us – we are making up our minds with only half of the story. Equally, if we feel judged we tend to be defensive – the death knell of expansive thinking and creativity. Being quick to judge ourselves is also damaging – be curious about your own motivations (and triggers) and thus receptive to new and innovative ways of doing and thinking.

 

  1. Be aware of your biases

Sadly, we all have biases – some conscious, some not; in both cases we are choosing to see only part of the picture and closing down possibilities. Look for your own biases, and also ask for feedback – “was I being fair/did I miss something relevant/how else might I have approached that situation”.As always with feedback, it should be specific and constructive – “you did quite well” is of no use to anyone, “what specifically was good and what aspects could I have been better?” Encourage others to be honest with themselves about their biases – this should be done gently, for example, by asking what evidence brings them to their conclusion. This is not a point scoring exercise – it this is your motivation for asking then please keep your enquiry to yourself.

 

  1. Keep a Reflective Learning Journal

Call it what you will – reflective learning journal/diary/notebook/brain dump – but keep a record – commit your inner thoughts and observations to paper (or digitally, if you prefer). The act of writing slows our brains down and helps us to process our thoughts with fewer interruptions from within our own heads. It also allows us to be open and honest with ourselves and provides a record to which we can return.

This record is simply a repository for your thoughts. It is entirely private, (helping you to be open and honest with yourself). It is a ‘book’ dedicated to this purpose alone – it is not the next page in your general notepad – this is an important record; treat it like treasure. It also comes with an appointment to engage with it on a regular basis – at least once a week, (by preference a few minutes each day) reflect on what has happened, how it came about and how you have reacted, concluding with what you learnt.

 

 

First Steps

I acknowledge that there is a lot to take in, this is a journey – do not attempt all six steps at once. Instead start by finding yourself a reflective learning journal – a private place to record your observations, thoughts and plans. Be it physical or electronic, it is for your eyes only, so you can be be entirely open and honest with yourself. Your first entries should name the emotions you have been feeling and if possible the triggers. Move on to point 3 once you have master this.

Next month I will write a little about getting the most from your reflective learning journal, but please don’t wait until then, make a start, experiment and see how you get on – remember, perfection is the enemy of good, take that first step and learn as you go.

 

 

 

 

 

About the Author: Fran McArthur is a coach, trainer, action learning facilitator, and no-executive director with more than 30 years of business experience. She typically works with executives, who lead organisations of £1 – 10m turnover and who wish to effect positive change, particularly those making a positive impact on the environment . She collaborates to help them to achieve their goals using her practical, common-sense approach

Your can contact her at

enquiries @yibp.co.uk  or 07789 520205

Positive Feedback – Praise More

“With no feedback, no coaching, there’s just no way to improve.”

Bill Gates

I have worked in businesses where there was no feedback and in others where feedback came only when things went wrong: they were run on confusion and fear. They were going nowhere fast and their people were neither happy nor successful. Yet the power of feedback to improve performance is demonstrable.

Researcher Ayelet Fishbach suggests that positive feedback increases people’s confidence, gives them belief that they can achieve their goals and encourages them to pursue them with more motivation. Even more, a positive feedback loop* can develop, whereby feedback leads to success in one’s goals, which, in turn, feeds satisfaction, leading to higher goal-setting and heightened motivation to achieve more – and so on. The reverse can occur, however, if a person receives only negative feedback.

But there is a potential feedback trap, as Carol Dweck explains fully in her recently updated book Mindset. Feedback should not be about praising a person’s innate intelligence or ability, as this does not foster self-belief; on the contrary, it can lead to complacency and aversion to risk-taking. Consequently, full potential is neither striven for nor achieved. It is, therefore, “curious that we spend more time congratulating people who have succeeded than encouraging people who have not”. (Neil deGrasse Tyson, astrophysicist and author). Positive feedback is essential to encourage those who are not succeeding and it can take the form of praising determination and/or appropriate procedure. In failure, this is a very encouraging and constructive form of feedback: praising effort and process leads to a lifelong love of learning, builds resilience and enables greater accomplishments in all areas.

This YouTube clip is a short and effective way to illustrate this positive praise approach –“growth mindset” – Carol Dweck – A Study on Praise and Mindsets.

With so much negativity surrounding us, looking for the positive and celebrating it will help us all be more motivated, more resilient and more productive. So let’s seek out every opportunity to see the good and praise it, in our students, in our staff and in our colleagues – wherever it occurs. Make it about energy, exertion, struggle, progression, development and method. And as a regular accompaniment thank you goes down well too.

Thank you.

 

*(Ellen Winner 1996).

 

Rachel is a business & educational psychologist. After working for many years in and advising SMEs her current work relates to issues of communication, personal development, team building and motivation. Over the past seven years Rachel has extended her work into the educational field.

Willpower = Achievement?

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One in four new year resolutions fail by January 8th.

Despite what we were told, it seems that willpower is not the golden bullet for getting things done we thought. According to research by Professor David Desteno, (professor of psychology at Northeastern University, USA) rather than driving us to achievement, willpower is actually quite toxic, it creates stress and has long-term negative health outcomes. Remember that child who deferred the gratification of eating one marshmallow now, by waiting patiently to be given two? She seems destined not only for higher long- term earnings, but also for a stress-related coronary!

 

What is the learning from this? Apparently the solution is not to live a life of complete hedonism, living for the moment with no thought for the future; instead it is to be social in our endeavours. This means working as and for a group or team, rather than for your own ends. Why so? It turns out that we are able to defer gratification and dig deep in our reserves much more easily and with much less stress when we do so with feelings of compassion for others and with pride. Doing something in and for the group is actually easier and more successful than following our individual goals. Working together has the natural pay-off of security, which for social beings like us humans, who rely on others for our survival, is a fundamental need. Doing things for others has a reward in and of itself, as well as driving us on.

 

Whoever your team is, make sure you plan together, and for the good of the whole; this way you will enjoy a much higher probability of success without the emotional grunt work required for solitary pursuits.

 

 

The Author

Fran McArthur is a coach, trainer, action learning facilitator and non-executive director with more than 30 years of business experience. She typically works with executives who lead organisations with a turnover of up to £10 million or less than 100 employees, and who wish to effect positive change, particularly in the environmental sector. She collaborates to help them achieve their goals using her practical, common-sense approach.

You can contact her at

enquiries@yibp.co.uk  or  07789520205

 

Keep trotting on…

‘Life always begins with one step outside of the comfort zone’ Shannon L Alder

During my workshops, we talk a lot about stepping out of your comfort zone to enable learning and To Be The Best You Can Be and for those of us, particularly, who dare to coach, this process really ought to be ceaseless.  We need to get our fix of ‘new stuff’ by reading, observing, attending and participating in experiences of all kinds, learning and making notes so that we can review, reflect and modify our behaviour.  And although our ‘new stuff’ may be mostly cerebral, it is also worth challenging ourselves physically from time to time.  Physicality may be outside your comfort zone but it has a mental component as well: remember that the most successful athletes get to the top by using minds as well as their bodies.

Last week I found myself in a field in Yorkshire with three other people and a horse called Billy participating in a coaching session.  Heidi – horse lover and founder of Glint – has developed coaching based around interaction with horses, a fun, effective and proven alternative to traditional coaching, therapy and learning.  Being so up close and personal with a horse is certainly outside my comfort zone, but the reward I experienced made it worthwhile.  All the participants agreed that there was no hiding your feelings from Billy – he picked up all our emotions instinctively and used them to gauge us and react accordingly.  It was a wonderfully rich learning experience.

As  I am sure many of you know, it takes bravery to step out of your comfort zone; it can be risky and failure might be part of the process.  But when change becomes a habit it becomes part of your identity – and indeed, part of your workplace team’s identity.  A culture of change and learning is an exciting place to be.

So when did you last step out of your comfort zone?

And a couple of relevant TED talks to check out – Caroline Paul encouraging girls in particular to partake in risky play To Raise Girls Encourage Adventure.  And Richard St John’s top talk Success is a Continuous Journey.

 

Rachel is a business & educational psychologist.  After working for many years in and advising SMEs her current work relates to issues of communication, personal development, team building and motivation.  Over the past seven years Rachel has extended her work into the educational field. 

Pay It Forward

‘Those best parts of life: little, nameless, unremembered acts of kindness and love’ William Wordsworth

One of my favourite films is Pay It Forward (2000), in which the teacher sets eleven year old Trevor the task of devising a way to make the world a better place.  He comes up with the idea of helping others and encouraging them to do likewise in turn, thereby paying kindness forward. The unexpected bonus was that the giver of kindness gets to feel good as well.

I too have found that by choosing to help others – even in very small ways – a by-product of happiness is generated for me.  This was evident when, as was one of many in the Big Sister mentoring programme supporting teenage girls (some of you reading this were involved – and some still are) we were surprised by how much we gained from it too. Each one of the brilliant volunteers got involved for altruistic reasons – the wanting to give back – but it felt like magic was at play.

Bren Bataclan in his TED talk Kindness Can Truly Be Paid Forward speaks about the life changing impact – turning around his life from one of redundancy to one of permanent fulfilment – created by a simple act of generosity: he gave away his paintings, bringing happiness and hope to many, including himself.

An Australian outfit the wakeupproject has created some kindness cards to act as prompts to remind you to help others regularly – buy someone a coffee, leave some flowers on a colleague’s desk – all done anonymously, while leaving a card to ask them to do the same for someone else.

Wouldn’t it be great to have a world of givers where this is the norm?

Are you a giver or a taker is the question Adam Grant explores in a TED talk. He promotes the idea that ‘the most meaningful way to succeed is to help others succeed’ and includes a test you can take to see whether you are a giver or a taker.

So are you a giver or taker?

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Rachel is a business & educational psychologist.  After working for many years in and advising SMEs her current work relates to issues of communication, personal development, team building and motivation.  Over the past seven years Rachel has extended her work into the educational field. 

What Is Action Learning?

Action Learning Sets are one of those concepts that we think we know about, but when we really think about it we are often a bit vague – this in turn suggests that the benefits are also poorly understood. It was with this in mind that I recently ran an Action Learning Set for a mixed group as a demonstration of the value in creating new and deeper thinking among the set members.

 

The room had its fair share of sceptics, added to which we were in a false situation, in that we effectively had an audience, which does little to engender the safe, trusted space needed for truly creative thinking; but not to be defeated we pressed ahead.

The set was made up of eight volunteers – in my opinion the maximum number for an effective set – facilitated by myself and observed by a further dozen or so people. We sat in a circle with all members able to make eye contact with one another. After agreeing which member of the group would ‘present’ their issue, we listened carefully as the Presenter laid out the facts of their situation as they saw it and the various factors affecting or preventing him from moving forward. Members of the set listened intently and in silence, after around 5 minutes the scene was set and I, the Facilitator, invited any clarification questions, this completed, we went into open questions.

 

A critical aspect of Action Learning is that it is not advice giving – all questions are open and are in no way ‘leading’. Participants come with a sense of curiosity and an understanding that the right solution is the one the Presenter works out for themselves. As a new group, it was no surprise that they found it difficult to resist giving the benefit of their extensive experience and several times we had to pause and reframe questions to be truly open. Well-timed and short questions usually have the greatest impact, as was the case with this group – we watched the presenter’s facial expressions in response to “and what else?” – the question drew him up short and then he went first into deep thought before a real light bulb moment.

 

Of-course, Action Learning is not just about thinking things through, the clue is in the name – it’s about taking action. From our short session of thoughtful, open questioning our presenter went away with a number of very practical actions on which he will report back to the group. His reaction – “totally immersive, a powerful way to become unstuck”.

 

This is a learning experience not just for the Presenter, but also for the whole group. And the naysayers? Everyone declared themselves on-board, with the exception of two, who declared themselves scientists only interested in facts!

For the 90% plus the BENEFITS OF ACTION LEARNING include: –

  • Actionable outcomesHow to grow business
  • Long lasting problem solving competency
  • Enhanced creativity & curiosity
  • New questioning & listening skills
  • Increased resilience/ability to deal with stress
  • Improved leadership
  • Team building
  • Heightened emotional intelligence

 

 

If you would like to experience the benefits for yourself, we will, (subject to demand), be running two FREE ACTION LEARNING SETS in Manchester during July and September 2017. If you would like to be involved please drop us a line at enquiries@yibp.co.uk for a chance to be included – first come, first served – good luck.

 

The full PROCESS, (not all of which is covered above), is made up of a number of steps:

  1. Arriving Round
  2. Bidding
  3. Presenting
  4. Questions
  5. Action
  6. Reflection
  7. Process Review

 

About the Author: Fran McArthur is an  ILM accredited action learning facilitator, business coach, trainer and no-executive director with more than 30 years of business experience. She typically works with executives, who lead organisations of up to £10m/100 employees and who wish to effect positive change. She collaborates with them to achieve their goals using her practical, common-sense approach

Managing My Anger

Alternatives to losing your temper (John Hegley) 

Sit on your hands. Visit the Hebrides. Knit.  Unknit your brow. Build a model of your anger out of matches. Catch a falling star and put it in a poem. Watch a soap. Make some soap. Send the world a message of hope. Coil up in a medicine ball. Call a nurse. Reverse. Close your eyes and do the washing up. Sing. Pray. Have a fig roll. Have a nice day.

Someone told me, years ago, that I am too emotional.  I knew at the time this was intended as a criticism but I decided to interpret it as a compliment.  I am glad to be so emotional because it means, among others things, that my feelings run deep and true. Emotions also help to embed memories – in my case mostly good, although some are bad or sad – which all add up to make me who I am.

However, as a child my emotions often got the better of me, especially my anger which frequently spilled over into disruptive behaviour – shouting, screaming and general nastiness which made things very uncomfortable for me and even more so for those around me. Today I still get angry – there is a lot to be angry about in this world, injustice, poverty, violence, lies etc. – but I have learnt,   as part of my resilience training, how to prevent that anger from turning into negative behaviour.

To manage your emotional responses, start by recognising the feelings and giving them a name to acknowledge what is going on. Suppressing emotions is the wrong way to go as it stops us from being authentic with ourselves and hinders our ability to learn from experience.  Instead, aim to channel emotions into something positive to help yourself – and others – benefit from the outcome. You may find that anger, for example, is an irresistible reaction, but the power of its expression does not have to be destructive: try using the adrenalin it creates as a stimulant to mobilize you into action to overcome obstacles instead.

Here are some tips I have learnt to help me manage my anger:

  1. Use the STOP model:

………Stop

………Take a deep breath

……… Observe openly and gently

 ………Perceive positively

  1. Give yourself a few moments for the anger to subside: “Right now I know I am feeling angry, but I know it will pass. I am not the emotion”
  2. Go and do something else, turn away from the trigger, engage in something you know makes you happy (for me it would be to go for a run).
  3. Recall a happy memory: make it specific, re-live it in your head.
  4. Look after yourself: engage your senses – touch, taste, sound, sight, smell – and focus them on beautiful things.

Life would be so very bland without emotions, we simply need to be in control of them, rather than allowing them to control us.

A couple of ‘emotional’ links to check out:

 

 

About the Author: Rachel is a business & educational psychologist.  After working for many years in and advising SMEs her current work relates to issues of communication, personal development, team building and motivation.  Over the past seven years Rachel has extended her work into the educational field.

Implementing Brilliant Strategic Plans

 

So you have spent your summer devising the most brilliant new business strategy, carefully taking into consideration the changes in your sector, the impact of Brexit, the plummeting value of sterling, skills gaps, disruptive new technologies, plus those which could create competitor advantage. You have locked yourself away for painstaking hours and huge dedication to hone and polish you brilliant strategic plan. So why is successful implementation so incredibly difficult, (according to the Gallup Business Journal, only 2.5% of change programmes are fully implemented)?

Superb plans are only the first small step in creating successful and sustainable change, and going it alone without buy-in can be like pushing water uphill – your people will either move heaven and earth to make it happen or will undermine it at every turn. How can you make sure it is the former?

My first observation is that you have locked yourself away instead of involving your team in the planning stage. How much more committed are you to a plan that you helped to formulate, rather than one, (however brilliant), that has been imposed upon you. Human nature is such that we are far more likely to iron out the flaws along the way to make the plan a success rather than highlight the shortcomings if we have personally been involved in its formulation. There is an adage that suggests a mediocre plan, actually executed is better than a perfect plan in limbo, so get your people on board early, ‘perfect’ plans frequently get no further than the planning stage. Consult widely, provide the relevant data and then listen to feedback – be prepared to amend your plans to reflect input – gaining buy-in is more important than a strategically brilliant plan.

Communicate, communicate, communicate: Now let’s think about dissemination: Remember how many blind alleys you went up before you came to your ‘perfect’ strategy? Try not to present the final plan, but take them on the journey, so that they can grasp the logic– remember how long it took you to create the plan, don’t expect everyone else to grasp it a the first airing. Let them question it – this means more heads on the same problem while you are also gaining buy-in and getting people to work out for themselves what their own/their teams imperatives are to deliver the overall objective. It’s also hugely important that everyone knows not only what you are trying to achieve, but also their part is achieving success.

As part of the process, get each team, (cascading through the organisation), to consider their own two or three lead measures, (activities predictive of the lag measures), ensuring that they are SMART. Each team should create their own targets, decide on the relevant lead measures, then log them on their own scoreboard, so that they can quickly and easily see exactly how they are performing at any time. Get them to meet weekly for a brief review of progress, clearing away obstacles for one another and amending activities, (lead measures),as necessary in light of the results being achieved.

Come together more widely on a regular basis to share results more widely, learn from one another and celebrate successes.

A quick checklist for any change project:

  • Involve your people from the start – more perspectives on the issue and gaining early buy-in.
  • Communicate your vision widely, taking them on the journey rather than describing the destination.
  • Invite them to decide how they can best contribute to the overall objective.
  • Measure lead measures & regularly review to calibrate activities as required.
  • Keep communicating
  • Success through iteration: learn from failures and celebrate successes on the way.

Be bold, but focused!

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If you would like some practical assistance in implementing change in your organisation give us a call (see top right for number) or drop us a line – we would be delighted to meet for a free of charge, no obligation discussion of your situation and explore how we can help or if appropriate refer you to someone who can

 

 

Fran McArthur 1

About the AuthorFran McArthur is a business coach, trainer and no-executive director with more than 30 years of business experience. She typically works with executives, who lead organisations of up to £10m/100 employees and who wish to effect positive change. She collaborates with them to achieve their goals using her practical, common-sense approach

Taking The Pain Out of Recruitment

 

This week I have been working with a client on a recruitment project. I’m delighted for both of us that he didn’t make the sort of knee jerk reaction so often seen when a member of staff leaves, i.e. call a recruitment consultant and ask them to send a pile of CVs in the likeness of the recently departed individual. Instead he decided to think carefully about what is one of the most important decisions any business owner can take – who should be on the team.

 

Sadly, the business world seems to expect us all to just know innately how to go about recruitment, despite the fact that incredibly few business people have received any training in this field at all. The result is that most SMEs (and many corporates), make poor hiring decisions, which severely hamper their ability to grow and cause endless grief in managing the resulting employee.

 

Back to my client – we started by

  • looking at the business’ needs, not just today, but in 2 -3 years’ time – where were the gaps?
  • From this we designed a job description and started thinking about not only the skills required, but also the behaviours needed, (skills can be taught, behaviours are notoriously difficult to change).
  • Considered where we might find the right sort of people
  • Worked up a compelling advertisement and application form
  • Compiled an objective assessment tool
  • Wrote our interview questions and practiced an interview technique completely new to him.

 

He is now ready to deal with responses as they arrive and I have left him to get on with ‘business as usual’ for ten days, after which we have our next session, which includes; –

  • More interview practice
  • Legal bear traps
  • Referencing
  • Negotiation
  • Offer letter & induction.

 

The end result is that for considerably less than the cost of a pile of CVs he has a blueprint for identifying the talent required all the way through to appointment. A replicable process which the business can use for all their future recruitment, supported by a manual with examples and check lists. Added to which we have managed to fit in quite a lot of laughter too.

 

If recruiting the right team is also thwarting you then why not give us a call or CONTACT US?

 

Fran McArthur 1

About the Author: Fran McArthur is a business coach, trainer and no-executive director with more than 30 years of business experience. She typically works with executives, who lead organisations of up to £10m/100 employees and who wish to effect positive change. She collaborates with them to achieve their goals using her practical, common-sense approach